Pau, France Fall 2024 Semester

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STUDENT GROUP FLIGHT
INFORMATION AND RESERVATION FORM
PAU, FRANCE FALL 2024 SEMESTER

Frosch Student Travel has been appointed by the University Studies Abroad Consortium to provide an optional group flight to Paris, France for your study abroad program. Frosch Student Travel is a leading travel agency with 60 years of experience specializing in student travel. Our group specialists will help you become educated travelers with both maximum convenience and value. Please find the information for your group flight below along with a few advantages to using student class airfares:

• Specially negotiated, flexible airfares for students and faculty.
• Ability to speak to dedicated consultants promptly.
• Most tickets refundable with minimal cancellation fees OR keep Travel Credit.

We will provide round-trip transportation on United Airlines/Lufthansa Airlines/Air France from Chicago to Paris departing on September 01, 2024. Please register online above to join the group flight.

If the group flight does not meet your travel plans, you may continue to register online above and specify your preferred departure city to merge with the group flight on the reservation form under departure options as per instructions below.

Under departure options please select “book a connecting flight”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to complete the reservation form. Your card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at studentgroups@frosch.com for any further questions.

OUTBOUND FLIGHT ITINERARY

PARIS TO PAU CONNECTION: After customs and immigration upon arrival at Paris airport please collect your luggage and proceed to check-in with Air France for your Paris to Pau flight.

Please note that Air France will allow one free 50lb checked bag and one carry on bag.

GROUP WILL BE MET BY A USAC REPRESENTATIVE UPON ARRIVAL AT THE AIRPORT IN PAU. IF YOU ARE SCHEDULED FOR THE GROUP FLIGHT, BUT YOU DO NOT ARRIVE WITH THE GROUP BECAUSE OF CANCELLATIONS OR DELAYS OF CONNECTING FLIGHTS YOU ARE RESPONSIBLE FOR YOUR TRANSFER FROM THE AIRPORT.

GROUP RETURN FLIGHTS

We are offering a group return flight departing Pau on December 18, 2024 and April 29, 2025. You may fly back with the group or you may pick your own independent return flight date.

Please note that on the return flight we may use different flight routes in order to get you a lower fare and direct flight to your hometown airport.

PARIS TO PAU CONNECTION: Upon arrival at Paris airport please collect your luggage and proceed to check-in with United Airlines for your Paris to the US connecting flight.

Please note that United Airlines will allow one free 50lb checked bag and one carry on bag.

CHICAGO CONNECTION

ROUND TRIP AIRFARE (inclusive of all taxes)

If the group flight does not meet your travel plans, you may register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Under departure options please select “book a connecting flight”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to complete the reservation form. Your card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at 1-800-467-5032 for any further questions.

FLIGHT REGISTRATION AND DEADLINES

TICKET VALIDITY AND RETURN FLIGHT INFORMATION

• Your return ticket is valid until August 31, 2025 (1 Year) from Pau back to the city of your departure based on your choice on reservation form.
• We are offering a group return flight departing Pau on December 18, 2024 and April 29, 2025. You may fly back with the group or you may opt to fly back independently on a different date from Pau. Please specify your choice on the reservation form.
• Once abroad you are allowed to change your already confirmed return flight date by contacting our Frosch Student Travel office while abroad. Please note that all date changes are subject to availability of the flights and require advance notice. May, June, July and August are the busiest months for travel between Europe and the USA. The ticket you are purchasing is a student ticket and has limited availability on flights.
• Any unused portion of your ticket is non-refundable.

CANCELLATION POLICY

We are offering a flexible cancellation policy in case you are not able to travel. You have the option to keep the credit of the ticket for future travel for the Air France ticket

If you prefer to receive a refund for the United Airlines ticket instead of keeping the travel credit, you may cancel the United Airlines ticket at any time prior to departure for only $300. You would receive a full refund minus a $300 cancellation fee.

YOUR TICKET DELIVERY

Your round-trip electronic ticket will be sent to your email address specified on the reservation form.

FURTHER INFORMATION

Please call Frosch Student Travel Groups Department at 1-800-467-5032 / 650-762-1880 OR please email:
studentgroups@frosch.com if you need further information. Please identify yourself as a USAC Pau Fall 2024 Semester group flight participant. A group specialist will be happy to assist you.

FINANCIAL AID STUDENTS

Please note that the following terms and conditions will be applicable to all passengers who are financial aid students.

May 24, 2024: Your reservation form must be received by Frosch Student Travel along with a payment of $400 as a deposit to secure your space on the group flight.

It is your responsibility to pay the balance payment of your ticket 3 weeks prior to departure date. Your ticket will not be released until you pay the full balance to Frosch Student Travel. You are responsible to follow up with the Financial Aid office and pay us 3 weeks prior to departure. Your Financial Aid office is not responsible for paying the balance of your ticket to us.

September 01, 2024: Depart for Pau, France

SEATING

PLEASE BE ADVISED: We will provide free pre-assigned seating on available flights. Not all airlines allow free pre-assigned seating and will charge a seat fee per flight. You may also choose a free seat using online check-in 24 hours prior to departure or at the check-in counter at the airport to avoid any seating fees.

BAGGAGE ALLOWANCE

You are allowed to check-in 1 free bag weighing not more than 50 pounds with United Airlines and Air France. The total dimensions of the bag must be 62 inches (length, width and height). You may also carry on one bag weighing not more than 15 pounds. The total dimensions of the bag must not exceed more than 45 inches (length, width and height).

All airlines are very strict about baggage allowance. Please do not try to check-in oversized or overweight baggage as it may result in an excess baggage penalty at the airport.

If you have any specific questions about the baggage, please contact United Airlines at 1-800-864-8331.

Please note that you must be able to handle all baggage on your own. Traveling with light luggage will make your travels so much easier.

HOW TO MEASURE YOUR BAG