Madrid, Spain Spring 2025 Semester

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STUDENT GROUP FLIGHT
INFORMATION AND RESERVATION FORM
Madrid, Spain SPRING 2025 Semester

Frosch Student Travel has been appointed by the University Studies Abroad Consortium to provide an optional group flight to Madrid, Spain for your study abroad program. Frosch Student Travel is a leading travel agency with 60 years of experience specializing in student travel. Our group specialists will help you become educated travelers with both maximum convenience and value. Please find the information for your group flight below along with a few advantages to using student class airfares:

• Specially negotiated, flexible airfares for students and faculty.
• No change fees
• Most tickets refundable with minimal cancellation fees OR you can cancel and keep credit for one year.

We will provide round-trip transportation on United Airlines from Newark to Madrid departing on January 07, 2025.

Please note that we offer flights from other cities in the USA to merge with the group flight. Please proceed to register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Under departure options please select “book a connecting flight”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to register online. Your card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel via email: studentgroups@frosch.com or call 1-800-467-5032 for any further questions.

PLEASE CHECK WITH YOUR PROGRAM ADVISER IF YOU ARE NOT SURE WHICH OPTION IS BEST FOR YOU.

OUTBOUND FLIGHT ITINERARY

(Your luggage will be checked in all the way to Madrid upon check-in)

GROUP WILL BE MET BY A USAC REPRESENTATIVE UPON ARRIVAL AT MADRID AIRPORT. IF YOU ARE SCHEDULED FOR THE GROUP FLIGHT, BUT YOU DO NOT ARRIVE WITH THE GROUP BECAUSE OF CANCELLATIONS OR DELAYS OF CONNECTING FLIGHTS YOU ARE RESPONSIBLE FOR YOUR TRANSFER FROM THE AIRPORT.

GROUP RETURN FLIGHTS

We are offering a group return flight departing Madrid on May 10, 2025.

ROUND TRIP AIR FARE (inclusive of all taxes)

You may also depart from your home city to merge with the group flight. Please register online above and specify your preferred departure city on the reservation form under departure options as per instructions below.

Under departure options please select “book a connecting flight”. The “from” box will appear and you may specify your preferred departure city to merge with the group flight. You may also choose to return from a different city in Europe. Please continue to register online. Your card will not be charged until you receive and accept a fare quote. We will contact you regarding the fare upon receipt of your form. Please contact Frosch Student Travel at 1-800-467-5032 for any further questions.

FLIGHT REGISTRATION AND DEADLINES

TICKET VALIDITY AND RETURN FLIGHT INFORMATION

• Your return ticket is valid until January 6, 2026 (one year) from Madrid back to the city of your departure based on option specified on reservation form.
• We are offering a group return flight departing Madrid on May 10, 2025. You may fly back with the group or you may opt to fly back independently on a different date/city in Europe. Please specify your choice on the reservation form.
• Once abroad you are allowed to change your already confirmed return flight date by contacting our Frosch Student Travel groups department office while abroad. Please note that all date changes are subject to availability of the flights and require advance notice. December, May, June, July and August are the busiest months for travel between Europe and the USA. The ticket you are purchasing is a student ticket and has limited availability on the flights.
• Once abroad any unused portion of your ticket is non-refundable.

CANCELLATION

We are offering a flexible cancellation policy in case you are not able to travel. You have the option to keep the credit for one year OR you may cancel at any time prior to departure for only $300. You would receive a full refund minus a $300 cancellation fee.

YOUR TICKET DELIVERY

Your round-trip electronic ticket will be sent to the email address specified on the reservation form.

FURTHER INFORMATION

Please call Frosch Student Travel Groups Department at 1-800-467-5032 / 650-762-1880 OR please email:
studentgroups@frosch.com if you need further information. Please identify yourself as a USAC Madrid, Spain SPRING 2025 Semester group flight participant. A group specialist will be happy to assist you.

FINANCIAL AID STUDENTS

Please note that the following terms and conditions will be applicable to all passengers who are financial aid students.

September 27, 2024: Your reservation form must be received by Frosch Student Travel along with a payment of $400 as a deposit to secure your space on the group flight.

It is your responsibility to pay the balance payment of your ticket 3 weeks prior to departure date. Your ticket will not be released until you pay the full balance to Frosch Student Travel. You are responsible to follow up with the Financial Aid office and pay us 3 weeks prior to departure. Your Financial Aid office is not responsible for paying the balance of your ticket to us.

January 07, 2025: Depart for Madrid, Spain

BAGGAGE ALLOWANCE

You are allowed to check-in 1 free bag weighing not more than 50 pounds. The total dimensions of the bag must be 62 inches (length , width and height). You may also carry-on one bag not including a laptop, purse or small back-pack. The total dimensions of the bag must not exceed more than 45 inches (length, width and height).

All airlines are very strict about baggage allowance. Please do not try to check-in over-sized or over-weight baggage as it may result in an excess baggage penalty at the airport.

If you have any specific questions about the baggage, please log on to United Airlines website: www.united.com.

Please note that you must be able to handle all baggage on your own. Traveling with light luggage will make your travels so much easier.

HOW TO MEASURE YOUR BAG